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Not-for-Profit Budgeting and Financial Reporting: Agrace Case Study

Not-for-Profit Budgeting and Financial Reporting: Agrace Case Study

Customer story · Agrace

How Agrace Gave Department Leaders Greater Ownership of Their Budgets

Connecting budget holders, forecasting and financial reporting in a US Not-for-Profit healthcare organisation.

Watch the original customer story
Illustrative photograph of people sharing refreshments in a community settingIllustrative photograph
Not-for-Profit healthcare
US customer story
Customer
Agrace
Industry
Not-for-Profit healthcare
ERP
Acumatica

At a glance

Agrace uses Solver to give department leaders access to their budgets and reports, supported by a shared financial information environment.

The Situation

Agrace is a community-supported US Not-for-Profit healthcare organisation founded in 1978. Its services include hospice and palliative care, dementia support and support for people experiencing grief. Its work spans different services and teams, making financial planning an organisation-wide responsibility.

What Was At Stake

  • Department leaders needed to take responsibility for their budgets.
  • Personnel budgeting and a 12-segment ledger added complexity.
  • Forecasting calculations were held in spreadsheets outside Solver.

The Turning Point

Agrace extended its use of Solver alongside Acumatica to bring forecasting information into the same environment used for reporting and analysis.

This US customer story was published by Solver Global. Agrace credits Solver’s support in accommodating its budgeting and reporting requirements.

What the Team Did

Supporting Departmental Participation

Leaders enter annual budgets and access reports for their own areas, with training refreshed each year.

Connecting Forecasting and Analysis

Forecast information is loaded into Solver so it is available for reporting and analysis.

“It has made the forecasting process far easier and much more manageable for our organization.”
Donna Vance, Sr. Analyst, Agrace

The Result

Agrace describes a more manageable forecasting process and stronger departmental involvement.

  • Leaders can retrieve information independently.
  • Analysts can explore data through ad hoc reporting.
  • Scheduled report distribution reduces manual publishing work.

What They Can Do Now

  • Keep budget responsibility within departments.
  • Review forecast information alongside financial reports.
  • Support personnel planning and detailed ledger analysis.

Why It Worked

Ownership Supported by Access

Asking someone to own a budget works best when they can also see the information needed to manage it. Access, responsibilities and training belong together in the design of a planning process.

A Structure That Reflects the Organisation

For a Not-for-Profit finance team, the usefulness of a system depends on how well it reflects the services and activities being managed. Planning the reporting structure around those requirements gives budget holders a clearer basis for contributing.

Discuss your Not-for-Profit budgeting requirements.

Based on Solver Global’s original Agrace customer story. Customer details and outcomes relate to the implementation described in that source.